Description We are seeking a dedicated and resourceful Administrative Assistant to join our team in the media industry in New York. In this role, you will be expected to manage heavy calendaring, expense reports, and travel arrangements. Additionally, you will assist in organizing catering for meetings and events and contribute to the clean up afterwards. This role offers a short term contract employment opportunity.

Responsibilities:

• Manage complex calendars, ensuring all appointments and meetings are accurately scheduled and attended

• Prepare and process expense reports in a timely and accurate manner

• Organize travel arrangements including flight and hotel bookings

• Arrange for catering services for meetings and events as required

• Assist with the clean up after meetings and events to ensure the workspace remains tidy and organized

• Utilize Google Suite and Workday for administrative tasks

• Apply background in Journalism, if applicable, to enhance performance in the role

• Maintain a consistent presence in the office for three days per week, adhering to hybrid working arrangements. Requirements • Prior experience in administrative assistance is necessary.

• Proficiency in calendar management and expense reports is essential.

• Experience in catering management would be an advantage.

• Proficient in using Google Suite, Workday, Concur, and other similar tools.

• Background in journalism or media is preferred.

• Excellent organizational and multitasking skills are required.

• Strong written and verbal communication skills are essential.

• Ability to work well under pressure and meet tight deadlines.

• Strong problem-solving skills and attention to detail are necessary.

• Ability to work independently and as part of a team.

• A high level of discretion to handle confidential information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .